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Conferences & Meetings

Professional Conference Planning & Congress Organisation

One topic, one goal, and adebar takes care of the organisation. A classic conference, a meeting in the countryside, a gathering on board a ship or a virtual or hybrid format: we develop the right solution for every kind of conference.

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Speaker with a microphone in front of an audience at a conference in warm light
Participants in conversation during a conference on board a traditional sailing ship

One topic, one goal: conferences with adebar

A good conference or workshop doesn't have to be a huge effort. As an event agency, we take on every task around your event: the invitations, choosing the right venue and integrating conference modules. We find the right conference hotel or your own live studio and supply creative giveaways as well.

We bring inspiring speakers on board and develop a strong supporting programme. Decoration, technology and safety are part of the package too. Everything comes from a single source.

Not sure yet where your next event should take place? Let our destinations inspire you.

Professional organisation for networking and knowledge sharing

Conferences bring people together and spark new ideas. We tailor the organisation to your needs, whether live, virtual or hybrid. Our technology is there to encourage exchange between participants, not to get in its way.

What matters to us are encounters and conversations that people remember afterwards. That covers everything from the first idea for a seminar to full-service event management. We take care of every detail.

Bird's-eye view of a conference with an exhibition area at the Kameha Dome in Bonn

Your partner for a smooth event

When the running order is right, the event succeeds. With adebar you have an experienced partner who organises your conference, seminar or meeting with care.

  • Detailed planning: Transparent budgets and clear schedules reduce risk.
  • Reliable supplier management: We work with selected partners for catering, technology and decoration.
  • The right venue: We find the right place for your event, easy for everyone to reach.
  • Technical support: Modern technology and streaming solutions keep things running reliably.
  • Qualified staff: From hosts to performers, we bring the right people with us.

Leave the organisation to us. You can concentrate on what really matters: your content and your participants.

Full service for your conference organisation

  • Concept development
  • Transparent budget planning
  • Organisation and delivery of events
  • Event management and stage direction
  • Management of guests, speakers, moderators and VIPs
  • Venue research and selection
  • Programme design for conferences and seminars
  • Supplier management
  • Staff management (hosts, chauffeurs, performers)
  • Furniture and event decoration
  • Catering (regional, finger food, gala dinner, food truck, "round the table")
  • Event technology (stage, lighting and sound)
  • Streaming and broadcasting for hybrid events
  • Documentation (photo and video)
  • Participant management and registration systems
  • Feedback management and evaluation
Camera at a hybrid conference with digital broadcast

Event solutions that work

When it comes to conference formats, what counts today is what works. We build solutions that fit your event concept. Live, virtual or hybrid, we make sure your event is a success.

Flexibility in event planning

Remote event venues, meeting rooms in hotels or modern office studios. We stay flexible so your participants feel comfortable.

Innovative technology for every format

We deliver your event as a stream, face-to-face or hybrid. For a virtual event, all you need is a stable internet connection with 10 Mbit/s upload.

Interactive event formats for more engagement

Tired of being lectured at? Try other formats such as Open Space, Barcamp, World Café or Fishbowl. These methods rely on dialogue and draw on the experience of the participants. When departments share ideas and work more closely together, your event achieves far more.

Challenge us! We develop creative methods that encourage participation, so you reach the goals of your conference or seminar.

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Frequently asked questions

Can't find your question? We are happy to advise you personally. Free of charge and without obligation.

Bernd Möller, Projekt- und Salesmanager

Your contact for enquiries

Bernd Möller

Project and Sales Manager

Send an enquiry Call us
What are the benefits of using an event agency to plan a conference?
An agency brings experience. It knows the usual pitfalls and which processes have proven themselves. You also gain access to a large network of service providers, from caterers to technicians, and that raises the quality of your event. The agency handles the time-consuming organisation. This saves you time and lets you focus on your actual work. An event agency plans around your requirements and makes sure participants feel at ease. And because professionals are pulling the strings, much of the planning stress simply falls away. In the end, your conference runs smoothly and leaves a lasting impression.
What alternatives are there to conventional conference formats?
There are many alternatives to classic conference formats that actively involve participants. Some of the most common are: 1. Open Space: Here the participants have their say. They shape the agenda by suggesting topics that matter to them. This opens up the discussion and brings new ideas to light. 2. Barcamp: As with Open Space, participants decide on the content. Barcamps encourage knowledge sharing and leave room for spontaneous sessions and workshops. 3. World Café: Discussions take place in small groups at tables. Participants change tables regularly, gain new perspectives and swap ideas. 4. Fishbowl: A few participants sit in an inner circle (the fishbowl) and discuss. The others listen and can join in at any time by taking a seat in the inner circle. 5. Workshops: In interactive workshops, participants work actively on specific topics. They learn by applying things directly and working together. 6. Webinars and virtual formats: For remote participants, webinars or hybrid events are a good alternative. Live interaction and discussion are possible there too. 7. Participant-centred formats: These put the needs and ideas of participants at the centre, for example through roundtable discussions or brainstorming sessions.
Why do live meetings and conferences matter so much?
Even in a digital working world, conferences and meetings carry a lot of weight. Meeting in person helps people make contacts and build trust. In a face-to-face conversation you pick up non-verbal signals more easily, and communication becomes clearer. Ideas come more readily when people share a room, because they can be developed further on the spot. Physical meetings also help people concentrate, with fewer distractions. Exchanging views with like-minded people and experts is motivating and opens up new perspectives. Then there is the team building effect: such gatherings strengthen cohesion and company culture. Conferences also offer plenty of opportunities to learn and make a company visible as a brand. In short, they connect people, share knowledge and move common goals forward.

What our clients say

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  • We are completely satisfied with your work. Our client had an unforgettable time and a great event in Warnemünde. We would be glad to work with you again on future events and will happily recommend you.
    Jochen SchweizerTranslated from German
  • It was a thoroughly successful event, and I received nothing but lots of positive feedback! On behalf of the management, I say “Thank you!” for your support, for managing our KALO Cup and for the superb service right down to the details.
    Andreas WieczorkeKalorimeta AG & Co. KGTranslated from German
  • adebar has organised three events for us in recent years, and every single one was a hit. Working together was professional, reliable and pleasantly straightforward every time. The concepts were creative, the delivery was seamless, and the adebar team made sure with plenty of heart and experience that our staff felt completely at ease.
    Lars RungeRewe Lars Runge oHGTranslated from German

References

Clients who trust adebar

Every year we set the stage for more than 100 events with up to 9,000 guests. Many of our clients come back again and again.

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Book a free consultation

Call us or send us a message. You can also send your enquiry online in four short steps.

Send an enquiry +49 38233 62518
Bernd Möller, Projekt- und Salesmanager

Your contact for enquiries

Bernd Möller

Project and Sales Manager

info@adebar.de